Productivity Principles: Part 2

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Productivity Principles: Part 2

Productivity Tips

In the first part of this article, we took a look onto six productivity principles. They were tested through time and fit to almost every human. Here are six more principles that were selected from hundreds.

If you follow these recommendations, you will not only be able to perform more work, but to feel happy during work. It makes no sense to work a lot and be constantly stressed due to that, at least because of huge health problems that will appear some time later.

1. Devote Time

No matter how talented you are, experience is the matter of any qualified job. At any moment of time, a human stands before the unlimited number of possibilities, as people can do practically anything they want. The difference is in that, they can choose only something single. This is how freedom of choice works. The more time you devote to a certain task, the more you understand it.

Of course, there are people who can understand things much faster than others: they have their cognitive skills developed. But this pattern can be noticed in their case as well: more time devoted to the certain field means better results. You need to be conscious about activities you spend time on.

How to Use this Principle

Use time budget. This method will help you distribute time between life aspects that are the most important for you, and to understand what takes less of your time. Constant monitoring of your activities and spent time can become a guarantee for you not to waste time doing “empty” things and to concentrate on something really important for you instead.

2. Head Your Attention

Train your ability to spend time correctly. When you pay attention to something, you spend your time, so choose what to spend it on, and don’t be influenced by the situation.

It is often very difficult to concentrate, even if there is an important task standing before you. Irritators are what influence your ability to focus, so the key moment of productivity means developing the strategy for overcoming them.

How to Use this Principle

Use time-box. This is a technique that is able to destroy procrastination, perfectionism, and to increase your effectiveness. Its concept is totally simple: instead of concentrating on a task, devote a certain amount of time to it. This means, instead of maxing out at work and completing the task, you give yourself an instruction to work on a problem during two hours. After this time limit expires (even if the task is not completed yet), you can have your deserved rest and enjoy your life. This simple approach gets stress out and does not exhaust you, as it is you who decides how much time to devote for the task.

 

3. Consider Your Responsibilities

It often happens that way: a person creates a task-list consisted of tens of points in he morning, completes 90% of them during the day, and then comes to bed being not only tired but unhappy with himself or herself as well. Why?

Being productive does not mean completing all tasks that were set up for a day. It means considering responsibilities you took. That is why it is needed to revise your responsibilities and to get rid of those you can’t complete due to a time lack. It is better to refuse the responsibility than to be unhappy with a day because of tasks undone. Care about the most important ones for you and complete them.

How to Use this Principle

Use “will-do lists”. They are not only shorter than to-do lists, but additionally they don’t expand in quality during the day. After you complete them, you are going to feel amazingly, ass they consist of small amounts of responsibilities and not a huge list of intentions.

4. Stable Tempo

Productivity Tempo

It is required to catch a balance between job and entertainments, between responsibilities and rest, between creativeness and power restore process. It may seem to be strange, but one needs to know how to rest normally even. Rest shouldn’t be a goal in itself, it has to be the way to restore energy for future work, and only after that – to bring satisfaction.

Plus, while resting you actually need to rest, and not to think about your job. To maintain the stable working tempo, you need to learn how to rest and recover your powers correctly.

How to Use this Principle

  • Will-Do Lists. They were mentioned above, but they help in this case as well. The reason of emotional exhaustion for many people is that they work until they have power. Such approach is not correct if to speak about one’s full life. Will-do lists can provide you with a rest between completing various tasks, and help to avoid stresses and losing interest to your job.
  • Time-Box. It was mentioned above as well. It helps to separate job and rest clearly, and to stop mixing these two activities between themselves.

5. Do not Stop

Inertia laws work not only for physics. It is only needed to gain speed and maintain tempo, and it will become a habit one day. This means, you will learn to motivate yourself in a couple of seconds and to get satisfied with your life that way.

Constantly think about how to improve your life. It can be even one small step per day. This principle came from Japan, and it is called “kaizen”. If you become better in something daily, then you won’t recognize yourself in a year.

How to Use This Principle

  • Daily and Weekly Reviews. Take a look onto completed tasks and find out if it was possible to do the same using less time and less number of steps. Forget about your New Year Plan: if the goal or task needs to be changed, then change it. There is no reason to use something that does not work anymore.
  • Ask Yourself “What can I improve and where?”. It is very important for the improvement to be slight and taking just a couple minutes of your time. This will let you find more energy for changes. A little improvement will allow on getting even more energy as well.

6. Feel Good. Now

Person in a Good Mood

Many people live with the principle: “I know it is better to be positive, but I don’t have time for that at the moment”. This is the same as if they don’t know how important is to feel well. Human brain works much better when you are in a good mood, and there are no research profs required, you know that on your own.

But how many people try smiling, relaxation, meditation, affirmation reading before they start doing any important task? Not that many, as it takes time. It is worth to understand, that devoting some minutes of your time to start feeling good is the best way to save time in future.

A person should feel tired in the end of the day. Tired, not empty, there is a huge difference between these definitions. Additionally, going to bed being tired influences your next day.

How to Use this Principle

  • Use Affirmations. They will not only help you become more self-confident, but to improve your mood as well. Your mood is absolutely your private feeling. If you want to be glad – you will.
  • Meditation. 20 minutes per day are not that big payment for the possibility to control your emotions and direct them to improve your mood.
  • Devote one Minute at the End of the Day. How did your day pass? What did you spend your energy for? Don’t judge yourself if you hadn’t done anything useful, just ask yourself these questions every day, and they’ll appear on their own later as a result. Especially when you do totally useless things.

 

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